How to Write a Sick Leave Application for Office: Sample & Tips

The well-known adage “Prevention is Better Than Cure” clearly states that one should always keep a check on one’s health and utilise protective measures for it. 

But with changing seasons a human body tends to fall sick despite all precautions taken. 

Now generally in the case of working professionals when they fall sick and not in a state to go to the office for work, are advised to write an application for sick leave.

We at Applykart are here to help you to give you some tips on how to write an application for sick leave and make your task easy when, 

in the midst of sickness, you are in a tired state and all the thoughts from your mind have almost vanished. Our useful tips will come in handy for you.

How to Write an effective Application For Sick Leave

According to experts a well-written sick leave application ensures professional transparency between you and your employer and that way he/she can plan their day accordingly. 

Here are some tips on what to include and how to write an effective application for sick leave.

  1. Always use a professional format, like starting with a formal greeting. If you are approaching your manager or the HR of the organisation. For instance: 
  2. “Dear Mr./Ms.” or “Respected Sir/ Madam”
  3. Do mention the purpose of your leave. Be direct and precise about stating that you are obliged to take a sick leave due to so and so reasons. 
  4. Clearly mention the specific dates of your leave. And most importantly avoid giving too many medical details to refrain from confusion. 
  5. For example – “I’m writing to let you know that a serious viral infection has been identified as my illness and I have been advised by my doctor to take complete rest.”
  6. Provide a valid reason and briefly explain your reasoning for the sick leave, whether it’s due to illness, some medical condition, or a planned surgery that necessitates your absence.
  7. Offer Assistance or Inform about work responsibilities, while applying for a sick leave show your commitment towards your work responsibilities by mentioning clearly about any handovers you are giving to any of your colleagues on an urgent basis. 
  8. And also intimate about completing the pending tasks on your return.
  9. Express your gratitude and always end with a polite professional closing, after giving all the important details in your leave application make sure you show appreciation and gratitude towards your employer for all the support. 
  10. Apologise for any inconvenience caused to them and always use a polite closing followed by your name and designation. 
  11. For example: “Thank you for understanding my situation. I appreciate your support and consideration.”

Samples For Sick Leave Professional Letter

A following few samples will make it more clear to you in framing a sick leave professional letter:

Sample 1: Application from a Junior Employee

Subject: Sick Leave Application for [Your Name]

Dear [Manager’s Name],

I hope this message finds you well. I am writing to inform you that I am suffering from a severe cold and fever, and my doctor has advised me to take complete rest for at least three days. Therefore, I request a leave of absence from [Start Date] to [End Date].

I have briefed my team on the pending tasks, and [Colleague’s Name] has kindly agreed to manage my responsibilities during my absence.

Thank you for your understanding and support.

Sincerely,
[Your Name]
[Your Position]

Sample 2: Application for Extended Sick Leave

Subject: Extended Sick Leave Request from [Your Name]

Dear [HR Manager’s Name],

I hope you are well. I am writing to inform you that I need to undergo minor surgery for [medical reason], which will require an extended recovery period. Therefore, I am requesting sick leave from [Start Date] to [End Date]. I will provide a medical certificate upon my return.

I have arranged for [Colleague’s Name] to cover my responsibilities, and I will ensure a thorough handover before I leave.

Thank you for your understanding and support during this time. I apologise for any inconvenience my absence may cause.

Warm Regards,
[Your Name]
[Your Position]

Conclusion

After considering all the important points you would have understood that a sick leave application should be clear, precise and exact to the point. 

And a well-drafted application leaves an impression of your professionalism to your boss, even when you are not feeling well enough.

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